In an period the place e mail stays each the important device for enterprise communication and a main goal for cybercriminals, Outlook customers face unprecedented safety challenges.
Whereas Microsoft’s native protections provide fundamental safeguards, they fall dangerously brief towards right now’s refined phishing schemes, AI-powered BEC assaults, and regulatory compliance calls for.
The answer? Specialised safety add-ins that rework Outlook from a vulnerability right into a fortified communications heart.
The Significance of E-mail Safety in Outlook
E-mail is without doubt one of the primary channels of enterprise correspondence and, along with it, some of the weak factors to cyberattacks. Confidential paperwork, logins, monetary info, and private information go by Microsoft Outlook.
If e mail shouldn’t be nicely secured, it will possibly result in information breaches, phishing assaults, malware infections, and regulatory violations (e.g. GDPR, HIPAA, and so on.). That’s why it’s necessary to make use of extra safety instruments proper inside Outlook.
Why Outlook add-in can considerably enhance information safety
Add-ins are extensions that add new options to Outlook, together with these associated to safety. Because of their integration, they defend Outlook customers after they work together with the e-mail, which is crucial as a result of most errors happen after they work together with the content material. They work proper within the mail interface and may:
- Robotically examine emails for phishing and malicious hyperlinks
- Encrypt messages and attachments
- Forestall confidential emails from being forwarded
- Monitor who opened an e mail and when
- Combine with DLP methods (information loss prevention)
Benefits of utilizing add-ins
Trendy Outlook add-ins present complete e mail safety whereas working as discreetly and effectively as attainable. The principle benefit is that they enhance the extent of safety with out the necessity for extra actions on the a part of customers.
Add-ins perform within the background, mechanically making use of the desired safety insurance policies, which considerably reduces the dangers related to human error.
The monitoring and reporting perform is equally necessary. The IT division will get full entry to detailed logs, can monitor e mail safety in real-time, and reply shortly to potential threats.
An extra benefit is the power to combine with different firm safety methods. The add-ins can work together with company anti-viruses, SIEM methods, identification instruments, and different info safety instruments, making a unified protecting circuit.
How one can Select the Finest Outlook Add-Ins for Safety?
When selecting safety add-ins for Outlook, there are a number of crucial components it is best to contemplate. Trendy safety methods should present full information safety whereas remaining simple to attach and simple to make use of.
1. Safety towards phishing and spam
A dependable add-in needs to be like an attentive safety guard – recognizing suspicious emails at a look: pretend addresses, harmful hyperlinks and entice attachments. One of the best options use synthetic intelligence and always up to date menace intelligence databases to intercept threats earlier than they attain your inbox.
2. Encryption and safe information storage
Excessive-quality add-ins provide automated or handbook encryption of emails and attachments. That is particularly necessary for transmitting delicate info – particularly in authorized, finance, and HR departments. It’s additionally price being attentive to the place and the way the info is saved (on units, within the cloud, with backup and entry safety).
3. Simple integration and customization
The add-in ought to set up shortly and seamlessly on each native variations of Outlook and Outlook 365. It’s handy if there may be centralized administration, coverage templates, and AD/SSO (single sign-on) assist in order that directors and customers usually are not overloaded.
4. Person expertise and suggestions
Safety mustn’t intervene together with your work. Good add-ins work unobtrusively, with a transparent interface and minimal clicks. Take note of consumer opinions and scores on Microsoft AppSource – that is usually probably the most sincere indicator of reliability and usefulness.
Prime 15 Outlook Add-Ins for Information Privateness & Safety
In right now’s world of threats, Outlook’s built-ins defenses can’t cease refined phishing, information breaches, or regulatory violations. That’s why we’ve compiled a collection of 15 specialised add-ins that can maintain you secure when working with e mail.
Microsoft Purview Message Encryption — Finest for Enterprise-Grade E-mail Encryption
Microsoft’s built-in e mail safety answer for Outlook gives end-to-end encryption for emails and attachments. It’s totally built-in with Workplace 365 and Azure, enabling safe messaging each inside and outdoors your group.
Key Options:
- Computerized and handbook encryption of emails
- Attachment safety (recordsdata, PDF, pictures)
- Assist for DLP insurance policies (leak prevention)
- GDPR, HIPAA, FZ-152 compliant
- Potential to retract despatched messages
Professionals: Deep integration with the Microsoft ecosystem, centralized administration, compliance with strict requirements
Cons: Requires Microsoft 365 E5 subscription or separate license, troublesome to configure for smaller corporations
Finest For: Giant enterprises and authorities companies that want safe encryption with authorized assist.
Pricing: Paid (Included in Microsoft 365 E5/A5/G5 or as a separate service).
Virtru E-mail Encryption
Virtru gives a easy but highly effective answer for end-to-end encryption of emails and attachments instantly in Outlook. It permits customers to guard delicate information with out difficult settings whereas sustaining the comfort of working together with your mail.
Key Options:
- Simple encryption of emails and attachments with out technical expertise
- Potential to retract despatched emails or limit their forwarding
- Compliant with GDPR, HIPAA, CCPA, and different necessities
- Potential to learn encrypted emails with out putting in extra software program
- Computerized encryption by key phrase or information sort
Professionals: Intuitive interface, cross-platform assist (Outlook, Gmail, cellular units), means to retract emails
Cons: Requires subscription for full performance
Finest For: Small and medium-sized companies, healthcare suppliers, legal professionals, and freelancers who want easy however dependable e mail safety.
Pricing: Free trial, paid plans beginning at $5 per 30 days.
Mimecast Safe E-mail Gateway
Mimecast gives a cloud-based e mail safety service that filters incoming and outgoing e mail messages, blocking spam, phishing, viruses, and focused assaults earlier than they attain customers’ inboxes.
Key Options:
- Combines antivirus, antispam, and phishing safety
- Detects BEC (Enterprise E-mail Compromise) and different refined threats
- Robotically backs up all correspondence
- Prevents confidential information leaks
- Analyzes recordsdata and hyperlinks in a sandbox earlier than emails are delivered
Professionals: Extremely efficient towards advanced threats, cloud-based structure, integration with Workplace 365
Cons: Troublesome to configure, requires administrator coaching, excessive price
Finest For: Giant enterprises and organizations that deal with confidential information and wish complete safety towards superior threats.
Pricing: Paid, the fee is determined by the variety of customers and chosen options.
Proofpoint E-mail Safety
Proofpoint gives complete enterprise e mail safety towards phishing, focused assaults (BEC), and malicious attachments utilizing synthetic intelligence and behavioral evaluation.
Key Options:
- Detects spoofed domains and social engineering
- Blocks government spoofing assaults
- Inspects recordsdata in an remoted setting
- DLP for e mail
- Analyzes and intercepts malicious hyperlinks in actual time
Professionals: Extremely correct menace detection, integration with SIEM methods, deep analytics
Cons: Requires coverage customization, premium worth
Finest For: Giant companies and authorities companies the place safety towards focused assaults and information breaches is crucial.
Pricing: Paid (requested individually).
Cisco Safe E-mail
Cisco Safe E-mail (previously Cisco E-mail Safety) protects company e mail from threats together with phishing, spam, viruses, and focused assaults utilizing cloud and hybrid applied sciences.
Key Options:
- Actual-time evaluation of attachments and hyperlinks
- Remoted setting for detailed evaluation of suspicious recordsdata
- Safety primarily based on a world menace database
- DLP and encryption
- Integration with Cisco SecureX – a single safety platform
Professionals: Highly effective safety towards advanced threats, integration with Cisco ecosystem, excessive scalability
Cons: Issue of preliminary configuration, requires administrator qualification
Finest For: Giant enterprises and organizations already utilizing Cisco merchandise, or those that want complete e mail safety within the cloud.
Pricing: Paid, the fee is determined by the variety of customers and choices chosen.
Barracuda E-mail Safety Gateway
Barracuda E-mail Safety Gateway is a complete answer to guard company e mail from spam, phishing, viruses, and focused assaults (BEC) with multi-level filtering and AI evaluation.
Key Options:
- Detecting Pretend Emails and CEO Fraud
- Zero Menace Safety – Sandbox for attachment evaluation
- DLP and Encryption
- Mail backup
- Workplace 365 integration – cloud and hybrid assist
Professionals: Simple to deploy, automated safety updates, built-in archiving
Cons: Restricted analytics in comparison with rivals
Finest For: Medium and enormous companies, particularly corporations with hybrid infrastructure (Workplace 365 + on-premises servers).
Pricing: Paid (from $3/consumer per 30 days).
Zix E-mail Encryption
Zix gives automated e mail encryption to adjust to trade requirements (HIPAA, GDPR), defending delicate information in transit.
Key Options:
- Computerized encryption primarily based on DLP insurance policies
- HIPAA/GDPR assist for regulated industries
- Safe portal for exterior recipients
- Monitoring emails with learn affirmation
- Integration with Outlook and cellular purchasers
Professionals: Ease of use, concentrate on compliance, dependable supply
Cons: Primary performance, restricted analytics
Finest For: Medical establishments, monetary organizations, and authorities companies that require compliance.
Pricing: Paid (worth on request).
Egress Forestall
Egress Forestall makes use of synthetic intelligence to forestall delicate information leaks by way of e mail by mechanically analyzing e mail content material and consumer conduct.
Key Options:
- AI evaluation identifies leakage dangers
- Takes into consideration consumer conduct and correspondence content material
- Computerized encryption
- Alerts on potential DLP violations
- Integration with Outlook and Workplace 365
Professionals: Clever safety with out false alarms, user-friendly interface, minimal impression on workflow
Cons: Excessive price, requires worker coaching
Finest For: Legislation corporations, monetary establishments, and firms coping with extremely delicate information.
Pricing: Paid (worth on request).
Pattern Micro E-mail Safety
Pattern Micro E-mail Safety is a cloud-based answer to guard company e mail from spam, phishing, viruses, and focused assaults with multi-level filtering and behavioral evaluation.
Key Options:
- Block phishing, BEC assaults and ransomware
- Analyze suspicious recordsdata in an remoted setting
- AI-antispam – filter spam
- Actual-time hyperlink verification
- Workplace 365 integration – full assist for Microsoft’s cloud suite
Professionals: Simple deployment, efficient safety towards new threats, user-friendly management panel
Cons: Restricted customization choices, common efficiency beneath heavy hundreds
Finest For: Medium-sized companies and corporations utilizing cloud companies (particularly Workplace 365) that want dependable safety with out advanced customizations.
Pricing: Paid (beginning at $5 per consumer per 30 days).
Mailock Safe E-mail
Mailock gives a easy answer for safe correspondence with exterior recipients, permitting you to ship encrypted emails instantly from Outlook with out difficult settings.
Key Options:
- One-time passwords – recipients open emails by a safe portal
- Retraction of despatched emails
- Notifications when emails are considered
- GDPR-compliant – complies with private information safety necessities
- Outlook integration
Professionals: Simple to make use of, doesn’t require software program set up on the recipient, appropriate for one-off shipments
Cons: Restricted performance for inside correspondence, fundamental interface
Finest For: Firms that must shortly set up GDPR-compliant correspondence with purchasers and companions (legislation corporations, HR departments, small companies).
Pricing: Paid (from £3 per consumer per 30 days).
PreVeil Finish-to-Finish Encryption
PreVeil gives end-to-end encryption of company correspondence utilizing state-secret degree algorithms, defending information even from insider threats.
Key Options:
- AES-256 encryption
- Zero-Information structure – even PreVeil can’t entry your information
- Safety towards BEC assaults
- Works on PCs, cellular units, and within the browser
- Easy key administration – no advanced PKI infrastructures required
Professionals: Most safety, user-friendly, safety from insider threats
Cons: Restricted integration with third-party companies, requires adaptation of workflows
Finest For: Organizations with high-security necessities: protection enterprises, legislation corporations, and monetary establishments.
Pricing: Paid (from $10 per consumer per 30 days).
Verify Level Concord E-mail & Workplace
Verify Level is a complete safety of cloud-based workplace companies (Workplace 365, Gmail) from phishing, BEC assaults, and information leaks with a single administration console.
Key Options:
- AI detection of CEO Fraud and spoofed domains
- File evaluation in an remoted setting
- DLP for cloud companies – management information in Outlook and Groups
- Robotically take away malicious hyperlinks from emails
- Unified safety – mail, recordsdata, and chats in a single answer
Professionals: Deep integration with Workplace 365/G Suite, automated e mail response to threats
Cons: Requires coverage customization, premium worth
Finest For: Companies that use cloud-based workplace suites and wish centralized communications safety.
Pricing: Paid (worth on request).
Tessian Human Layer Safety
Proofpoint makes use of synthetic intelligence to investigate consumer conduct and stop errors that result in information breaches or phishing assaults.
Key Options:
- AI safety alerts you in case you are misdirected
- Detects suspicious worker conduct
- Blocks harmful emails earlier than they’re despatched
- Detects abnormalities in communications
- Worker coaching – interactive threat alerts
Professionals: Minimizes human error, automated safety with out guidelines
Cons: Requires a “studying” interval for the system, excessive price
Finest For: Giant corporations with high-risk operations (finance, legal professionals, pharma) the place the human issue is the primary vulnerability.
Pricing: Paid (worth on request).
IRONSCALES Anti-Phishing
IRONSCALES combines synthetic intelligence and crowdsourced information to mechanically detect and block phishing assaults in real-time.
Key Options:
- Self-learning safety system
- Computerized removing of phishing emails from inboxes
- Report Phishing button – staff assist to enhance safety
- Simulated assaults – testing the vulnerability of employees
- Integration with Outlook/Workplace 365
Professionals: Quick deployment, automated adaptation to new threats
Cons: Restricted performance towards BEC assaults
Finest For: Medium and enormous companies the place phishing is a serious menace (retail, schooling, public sector).
Pricing: Paid (from $3.75/consumer/month).
SpamTitan E-mail Safety
SpamTitan gives cloud and on-premises options for filtering spam, viruses, and phishing assaults with easy administration and excessive accuracy of menace detection.
Key Options:
- Analyze incoming/outgoing emails
- Blocking pretend websites and emails
- Customise filtering guidelines to fulfill enterprise wants
- Actual-time menace monitoring
- Workplace 365 assist – cloud and hybrid safety
Professionals: Low price, simple deployment, excessive filtering accuracy
Cons: Restricted performance towards refined BEC assaults
Finest For: Small and medium-sized companies, colleges, and non-profit organizations that want dependable safety with out advanced customizations.
Pricing: Paid (from $2.50 per consumer per 30 days).
Comparability Desk: Finest Outlook Add-Ins for Safety
Discover the proper safety add-ins for Outlook: the desk exhibits the highest 5 options with a comparability of encryption, anti-phishing, DLP, and worth classes for various enterprise wants.
| Add-In | Finest For | Encryption | Anti-Phishing | DLP | Sandbox | Pricing |
| Microsoft Purview | Giant enterprises (compliance focus) | Finish-to-end encryption | Superior (AI-based) | Full assist | Full assist | Premium (E5/G5) |
| Virtru | Person-friendly encryption | Finish-to-end encryption | Primary safety | Sure | No | From $5/consumer |
| Mimecast | Superior menace safety | Sure | AI-powered + CEO fraud detection | Sure | Sure | Enterprise pricing |
| Proofpoint | Focused assault prevention | Sure | AI/BEC safety | Superior | Sure | Excessive-end |
| Cisco Safe | Cisco ecosystem customers | Sure | Sure | Sure | Sure | $$$ |
| Barracuda | Multi-layered safety | Sure | Sure | Sure | Sure | From $3/consumer |
A comparability of the most effective Outlook safety add-ins.
Why Customary Safety Options Aren’t Sufficient
Right now’s e mail threats have grow to be so refined that Outlook’s built-in defenses are not sufficient. Let’s discover out why.
Customary Outlook gives fundamental safety features: a easy anti-spam filter, handbook encryption functionality, and minimal virus safety. Nevertheless, these instruments have critical limits:
- The anti-phishing filter usually misses focused assaults, particularly when attackers use precise copies of company e mail addresses, pretend domains with letter substitutions (“amaz0n.com” with a zero as a substitute of “o”), and even psychological strategies (“urgently pay the invoice from the administration”).
- Constructed-in encryption requires handbook activation for every e mail. However as apply exhibits, staff usually neglect to activate the safety, might make a mistake when setting it up, or lose entry keys.
- There isn’t any information leakage safety (DLP). Because of this an worker can by chance ship a buyer database to an unauthorized particular person, ahead a monetary report back to a private e mail, or publish confidential paperwork.
- There isn’t any attachment evaluation within the sandbox. Harmful recordsdata (Phrase, PDF, Excel) are opened instantly, permitting macro viruses to contaminate the system, spy ware to activate, and malicious scripts to execute.
SCAND: Customized Outlook Add-Ins for Your Safety Wants
Off-the-shelf Outlook safety options are good, however many corporations want personalized instruments which are tailor-made to their particular wants. At SCAND we specialise in customized Outlook add-in growth that goes past off-the-shelf options.
Why would you might want to order a customized answer?
Off-the-shelf plugins are sometimes both redundant (with a bunch of pointless options) or not versatile sufficient. We create options that:
- Tailored to your trade – for instance, particular encryption necessities in medication or legislation.
- Built-in together with your infrastructure – works together with your inside CRM, DLP, or SIEM methods.
- Scalable to your online business – you can begin with fundamental safety and add options as you develop.
What options will we implement most frequently?
1. Computerized encryption.
Not simply handbook activation, however clever guidelines: for instance, all emails from accounting or marked “Confidential” are encrypted mechanically.
2. Phishing safety with coaching
The system not solely blocks suspicious emails but in addition explains to staff easy methods to acknowledge an assault (e.g., by highlighting pretend domains within the tackle).
3. Safe work with attachments
- Sandbox to examine recordsdata earlier than opening.
- Computerized conversion of dangerous codecs (e.g. .exe → .zip with password).
- Watermarks for confidential paperwork.
4. Leak Management (DLP)
- Block emails containing card numbers, passport numbers, and different delicate information.
- Warning when an try is made to ship a file labeled “Inner Solely” to an exterior recipient.
5. Analytics and experiences
The IT division sees: who tried to ship dangerous information, and which phishing assaults had been blocked, which staff are most certainly to make errors.
Outlook4Gmail: Sync your Google Calendars and Contacts with Outlook
If your organization makes use of Gmail, however you want the acquainted Outlook interface with all its options and added safety, our Outlook4Gmail answer is precisely what you want. We’ve developed a handy device that gives full synchronization between Gmail and Outlook, permitting you to work together with your mail, contacts, and calendars in a well-known interface, however with the necessary addition of built-in company e mail safety.
The important thing function of our method is that we don’t simply join Gmail to Outlook, we create a safe working device that mixes the comfort of a well-known interface with the trendy safety necessities of company communication. That is particularly necessary for corporations which are migrating to Gmail however wish to retain management over their e mail correspondence and defend themselves from trendy threats.
Want a personalized safety module for Outlook?
Contact SCAND to debate your undertaking. We’ll analyze your dangers and suggest an answer with out pointless options – solely what is going to actually defend your online business.
